Some keyboard shortcuts in earlier versions of Microsoft Word no longer work as expected in Microsoft Office Word 2007. This article describes the changes to keyboard shortcuts in Word 2007 compared to the keyboard shortcuts in earlier versions of Word.

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Review

Microsoft a history of large, successful product development, not only thanks to the Operating Systems they release, but also due to the commercial Office packages. Microsoft Office Professional 2007 represents the evolution of the classic way of working, creating innovation with the visual aspect and then charming users with the options and features it offers. The twelfth Office edition appears after a gap of 4 years without any new releases for one of the main Microsoft franchises. With the 2007 version, the Redmond Company includes general improvements for all the included applications, as well as some new ones like Groove for the Ultimate version.

The professional version of this Office package includes the basic software components for all kinds of office work, as well as some applications that will enhance and supply the download of external programs. In this edition, you will find Microsoft Word, Excel, PowerPoint and additionally Microsoft Publisher and Access. Each one of these applications has become a standard in the software industry, being complete programs that will solve the necessities in these fields. The Office product includes all the elements needed to run the installation and other Microsoft software to make the most of your computer like SQL Server Express and .NET Framework 2.

When you put your hands on the suite for the first time, you will see that the design has changed completely to offer an interface with fewer elements to show at the same time. This Fluent User Interface, later known as Ribbon UI, offers the possibility of changing the options that appear on the upper side of the program you are using. This way, any of the applications that are part of MS Office Professional 2007 can be customized according to their main uses in an easier way for you.

Compatible formats have changed along with the times. Although the old .ppt, .xls or .doc formats are still being used; the new documents based on the open XML format offer a better way to work. Efficiency is important, and with this open type of archive, you can make sure they can be used even if it gets corrupted, thanks to the way the information is saved in different modules within the same archive. This also makes the files a bit smaller than older formats, but bear in mind that they won’t be compatible with previous Office versions unless they download a compatible addon to enable the capability read and modify of these archives.

Although this is one of the most complete editions of Office 2007, there are some elements such as OneNote that are missing. The dynamic performance enhances your productivity with any of the available utilities so, in general terms, the functionality of this package enhances any of the previous Office suites. Customize all your documents in a powerful environment providing the indispensable tools for you.

Meet the Ribbon in the screen

The key new feature of this interface comes when you have to check advanced functions that with previous editions, were only available through difficult menus. In this sense, Microsoft has managed to gather all the options in different tabs that offer the main functions and advanced options. For those users that have never seen something similar may be a bit shocked leaving behind the old menu style that was simpler, but once you get used to it, you'll find it works better, not only for its speed but also its usability.

Almost all of the tools included in Microsoft Office Professional 2007 have the same Ribbon interface style, but it is specifically customized depending on the functions you need for the program. For example, in case of Microsoft Word, you have the usual Insert, References, and Page Layout tabs as well as the main general menu clicking on the Microsoft Office Professional 2007 icon located at the left side and the possibility of managing the Add-Ins that you can download and install as you need for increasing the application’s functions. If you select one of these tabs, a new section below will appear with all the relevant functions, getting rid of the old contextual menus.

Ribbon Interface gives the importance to what really matters; that is the work space

One of the key features of this Ribbon Interface is that it gives the importance to what really matters; that is the work space, optimizing this space by keeping menus to the minimum size possible with a clean view. Although this interface makes the work space seem to be a little smaller when you have it fully deployed, you can minimize its size with an option located in the Quick Access toolbar. Additionally, you can change the options the Fluent User Interface offers by default editing each part. This way you can configure almost everything, making this one of the most dynamic and customizable Office editions.

Word, write this way

Microsoft Word is probably the quintessence of the Office package for the average user. This powerful text processor has been physically changed just like the rest of its software partners, but it also includes some new options to enhance the writing process, such as making changes immediately. Options like the Live Preview, which allows you to check how a format change will affect to your text just by passing the mouse arrow over the style you want, makes it quicker to check out possible changes in Word instantly, instead of wasting time by modifying the document directly.

The overall engine has been improved, offering a better way of working without delays and smoothly enough to guarantee less annoyances

The spell checker function has been improved adding a new function, highlighted with a blue underline, which warns about contextual misuses of correctly spelled words. This way, the program, can efficiently correct homophone words that may seem equal for speakers such as ‘to’ and ‘too’ or ‘lose’ and ‘loose’ in a sentence. Microsoft Word has also integrated a translation tool for U.S. English, French and International Spanish in the default pack, with more languages able to be added when additional complements are downloaded free with the official support.

Academic writers will be thankful for the addition of the most commonly used citation formats included a tool for directly inserting the right way to make bibliography and text citations for the MLA, Chicago and APA styles. The new opportunity to blog directly from this Word utility makes it pretty useful for those authors that want to avoid added steps. This time you only need to configure the application with the service you use such as SharePoint, WordPress or Windows Live Spaces and you will be able to upload the texts you create directly to your online site.

The overall engine has been improved, offering a better way of working without delays and smoothly enough to guarantee no annoyances. The way you can insert images into the text, as well as other multimedia elements, and move them in a more efficient way than in previous editions where these elements could mess up your whole work. SmartArt is a new option for graphic elements. With this editable diagram function you can create the graphics you want much easier than before, include it within your text and modify it the way you really need.

Outlook, connected to everyone

Microsoft Outlook might be the general Office component most often used, since users can arrange meetings and manage contact lists, but moreover Outlook is an email client. It is by far, the application that has changed the least of the suite since the Ribbon Interface has only been included for the creation of new messages and not in the main window. However, this feature doesn’t mean that Outlook hasn’t changed at all; the main interface includes a To Do bar with your important events included.

This software requires, at a minimum, using Exchange 2000 or later for the mail service, since Exchange 5.5 has finally been dropped. The advantage of this application is a better form of manually managing your emails than online, HTML-based services. In Outlook, you can save your messages to your computer, store them in a local file and thus access them without being constantly connected to the Internet, just getting the permissions to log in with your personal account. For performing searches, Outlook has been sped up using the features of Windows Search APIs, which directly indexes the content of your messages, showing the results of your search in a blink of an eye.

You can push content to your mobile phone, to have your information wherever you are

The new key features included in Outlook take it to another level, being able to read RSS feeds directly so that you can be informed automatically of the subjects you are interested in. Additionally, you can push this content to your mobile phone, to get information wherever you are. This comes in handy due to the synchronization of the email service with mobile phones, being able to send and manage SMSs and text-messages using Exchange Server 2007 Unified Messaging service. With Postmark, a new function included in Outlook 2007, you can avoid receiving spam more efficiently without being aware of the extra processes the computer undertakes.

Excel, the spreadsheet utility

One of the utilities that have benefited from the interface change is Microsoft Excel. The way it works is quite similar to the way it used to be, but now for instance, some of its functions have been simplified to the Ribbon style. This way, the modification of cell formats is now quicker and more visual thanks to the buttons you find in the upper half. The spreadsheets have grown in rows and columns from the former 65,536 by 256 to the current 1,048,576 by 16,384, format that offers more than enough for most project books. The main previous features are same in this edition, with better performance and much larger Excel files.

The benefits of this edition are obvious when you take a look at the possibilities the Ribbon buttons offer. This new method allows the user to avoid investigating further in the dialog of ‘Format Cells’. The introduction of Conditional Formatting gives the user the opportunity of using three new features for Excel 2007, Icon Sets, Color Scales and the Data Bars. These formats allow for creating more intuitive documents thanks to the visual capacities included. Automatic grouping values in colors and icons depending on their relation helps in a great way, as well as being a feature of showing how the value of a singular cell contribute to the whole group in which it belongs.

The best part comes once you take a look at the Formulas tab and find an automatic way of including them in your spreadsheet in an easier way. From simple functions to financial utilities, Excel 2007 also includes a feature for auto-completing formulas according to the characters presented. Thanks to the CUBE functions you can import data from external services like SQL Server Analysis Services, which makes it easier to create advanced reports including options such as PivotTables and filters to order the information you want to check.

PowerPoint, the slideshow must go on

Apart from the redesigned interface introduced with the rest of the utilities in Microsoft Office Professional 2007, PowerPoint has been improved in its rendering tools and the overall performance, allowing you to manage bigger files than before, and very smoothly. The inclusion of support for audio files such as .mp3 or .wma enhances the variety of the slideshows you can create; also enabling you to include video clips for more interesting presentations and enhance the variety and possibilities for your documents.

In general terms, there are no great innovations on PowerPoint 2007 since there was no need to include many more improvements than a better performance with new multimedia elements. Microsoft has increased the support for tables imported from Excel or for images imported directly from a camera or a scanner without first passing through another program.

Publisher, professional design

Microsoft Publisher 2007 is, without any kind of doubt, the software that has the least amount of changes in this new version. The page designer has always been an independent heavyweight, but since it joined the Office package, Microsoft seems to have stopped spending too much time on this piece of software. With no Ribbon interface design or even the useful Live Preview to check how the changes you want to introduce will finally look, Publisher 2007 only improves its performance and adds some minor features that can make things work a little better for the average user.

Publisher 2007 only improves its performance and adds some minor features that can make things work a little better for the average user

The utility can convert the files with work with into another publication format, from a newsletter to web page archive type. Publisher also includes an option to save your documents as a PDF for conserving the documents’ original quality for print. Templates are automatically filled with important information as long as you have included it, such as the name or location of the company or the business’ address for which you are preparing the design. The content that has been used recently can be immediately accessible through the Content Store menu.

Access, database management

Finally, Microsoft Access gets the new Ribbon Interface as an improvement on the previous Microsoft Office Professional 2007 utilities, featuring several enhancements. In this edition, a new database format, ACCDB, has been introduced natively. This new format allows you to link SharePoint lists as well as include complex data types and files for the same field. Additionally, the user will find a new field, File Attachment, which allows you to work in a dynamic way with complex data.

Microsoft has included the possibility of synchronizing the application with SharePoint Services 3.0 for multiple features such as to serve as a backup server without worrying about the security of your document, both locally or online. Accessing 2007 has not being designed especially for heavy users, and this time it includes a gentler way of working for first timers in order without making it too difficult. This way we can say that Access 2007 has opened up to a medium-level audience as a friendlier software.

Microsoft Office Professional 2007 Features

The list of key features of Microsoft Office Professional 2007 can be found below:

• Professional edition product includes Microsoft Word, Excel, PowerPoint, Access, Publisher and Outlook
• New Microsoft Office Professional 2007 Ribbon design allows you to easily access additional options without opening new menus, all in a single window
• Improved accessibility for the average user thanks to the Office button for general options
• Addition of the new Live Preview that allows users to check how a text format change will affect the entire document
• Overall performance has been revised and improved for offering better multimedia management embedded in the documents you create
• Office Open XML format introduced as the default format for smaller files and additional features
• SmartArt includes a great variety of diagrams for adding to different files with 3D effects along with rendering options
• Native compatibility with additional languages sharing complete professional dictionaries

For further details about the Office package before the download, be free to visit its creator’s website.

System Requirements

Here are the minimum system requirements for your computer to run this Microsoft Office Professional 2007 product:

• Operating System: Windows XP or later
• CPU: 1GHz processor or faster
• Memory: 512 MB RAM
• Size: 2GB free space
• 1,024 x 768 screen resolution